Section 5.
Officers. The following officers shall be elected by
the membership at its Annual Meeting to serve a one-year
term or until their successors are duly elected and
installed: President, President-elect, Treasurer and
Secretary. The duties of the officers shall be as follows:
PRESIDENT. The President shall preside at all
meetings of this association and of the Board of Directors
and Executive Committee. He/she shall be the chief
executive officer of this association and shall exercise
such executive and appointive powers as the Bylaws,
parliamentary usage and custom dictate or as may be
imposed by the Board of Directors. He/she shall be an
ex-officio member of all committees, except the Executive
Committee, without the right to vote.
PRESIDENT-ELECT.
The President-Elect shall assume the duties of the
President upon his/her request or when absent, and shall
succeed to the office of President upon the termination of
the President’s term and election of new officers at
each Annual Meeting, or upon the resignation, inability or
refusal to act, or death of the President. He/she shall be
an ex-officio member of all committees, without the right
to vote.
TREASURER. The Treasurer shall collect and receive
all dues, fees and assessments from the members of this
association, and all monies due and payable to this
association from any source. He/she shall make
disbursement of any monies and funds in his/her possession
or control only in accordance with the Annual budget of
the Association or with approval of the Board of
Directors. He/she shall make and preserve proper books of
account and keep an accurate account of the finances of
this association, including a detailed record of all
receipts and disbursements. At the request of the
President or the Board of Directors he/she shall surrender
his/her books of account for examination by the President
or the Board or for auditing by an auditor selected by the
Board. All funds of the Association shall be invested in
interest bearing accounts selected by the Treasurer, or in
accordance with an investment policy adopted by the Board.
SECRETARY. The Secretary shall keep minutes of all
of the proceedings of the members and Board of Directors,
and shall maintain a record of names and addresses of the
members of this association. He/she shall prepare and send
to the members of this association notices of any and all
Special Meetings of this association and other such
notices as may be required by these Bylaws or as may be
directed by this association, its President, the Board of
Directors, or the Executive Committee. He/she shall
perform all the duties ordinarily required of, or
customarily performed by, a Secretary, and such other
duties as the President or the Board of Directors may
direct.
Each of the officers of this association shall perform
such other duties as may be prescribed from time to time
by resolution of the Board of Directors.
Section 7. Committees. The following committees
shall be appointed by the President at the beginning of
his/her term, and the members thereof shall serve for one
year, but may be re-appointed by a succeeding President or
Presidents:
a. SITE SELECTION
COMMITTEE. The Site Selection Committee shall be
composed of as many members as the President deems
necessary, and shall always include the Treasurer. It
shall be responsible for investigating and recommending
to the members suitable sites for future meetings, and
for negotiating contracts with the host properties.
b. CONVENTION AND ENTERTAINMENT. This Committee
shall be composed of as many members as the President
may deem necessary, and their duties shall be to arrange
the program of each convention, see that all delegates
are properly registered and provide speakers and
entertainment for the convention.
c. RESOLUTIONS COMMITTEE. This Committee shall be
composed of five members of this Association and will be
responsible for preparing and presenting memorial,
congratulations and appreciation resolutions for the
Association.
d. PUBLICITY COMMITTEE. The Publicity Committee
shall be composed of as many members as the President
deems necessary, and shall be responsible for the public
relations and image of the Association.
e. PUBLICATIONS COMMITTEE. The Publications
Committee shall be composed of not less than five (5)
members appointed by the President, and shall be
responsible for publishing the Association’s
newsletter and/or any other written publications of the
Association.
f. BY-LAWS COMMITTEE. The By-Laws Committee shall
be composed of a Chair and four Members and shall make
recommendations to the Board for amendments to the
By-laws as needed.
g. LEGISLATIVE COMMITTEE. The Legislative
Committee of this Association shall be composed of as
many members as the President may deem necessary. Their
duties shall be to recommend all legislation to the
Association membership that is to be presented to the
Legislature in the name of this Association and to
negotiate its passage. When a legislative bill or rule
is proposed that would affect the association, the chair
of the legislative committee will call the legislative
committee into session to respond to the bill or rule in
the most efficient manner. At the next call of the
association to convene, the Chair of the legislative
committee shall make a report to the President and full
body of the association of actions taken and results of
such proposals.
h. MEMBERSHIP COMMITTEE. This Committee shall be
composed of as many members as the President deems
necessary. All applications for membership into this
Association, along with dues for one year, shall be
accepted and passed on by this Committee before the
applicant is accepted as a member of this Association.
Following the Annual Convention each year, a list of all
the members, including Honorary/Retired Members of this
Association, shall be mailed to all members of this
Association prior to October 1.
i. NOMINATING COMMITTEE. The Nominating Committee
shall be composed of the three most recent Presidents of
the Association able and willing to serve, plus two
additional members of the Association appointed by the
current President. The two additional members appointed
by the current President may be members of the Board of
Directors or members at large.
j. EDUCATION COMMITTEE. The Education Committee
shall be composed of six Members of the Association: a
Chair, one from each of the four Association districts,
and a Member-at-large. The Member-at-large shall be a
member of this Association and the Alabama Association
of Assessing Officials. Their duties shall be to
promote, in cooperation with other agencies and
organizations, opportunities for continuing education in
those areas that promote professionalism among the
members of the Association.
k. CONTACT COMMITTEE. The Contact committee shall
be composed of as many members as the President deems
necessary. Its duties shall be to contact the members on
matters pertaining to the Association as the President
deems necessary.
l. AD HOC COMMITTEES. Ad Hoc Committees shall be
composed of as many members as the President deems
necessary. Their duties shall be to inform the
membership and the President on any particular thing the
President deems necessary. Such committees may be
appointed as needed at the option of the President or as
directed by the Board of Directors.
m. JOINT EDUCATION COMMITTEE. This committee
shall include four members of this Association with one
member from each of the four Association districts to
serve in an advisory role with members designated from
the Alabama Association of Assessing Officials. The
President shall appoint two members to serve for a
period of two years. The new members shall join the two
members who were selected in the previous year and are
completing the remaining year of their term. The
President shall appoint the members from the zones where
the membership on the committee has expired.
The joint members from this Association and the Alabama
Association of Assessing Officials shall be a member of
both organizations in good standing and shall be
appointed for a period of one year following
consultation by the presidents of both organizations as
of August 1 each year.
n. THE RULES, REGULATIONS AND STANDARDS COMMITTEE ON
AD VALOREM TAXATION. The Rules, Regulations
and Standards Committee on Ad Valorem Taxation shall be
composed of twelve (12) regular members of this
Association. All members shall serve for three (3)
years. The members shall serve staggered terms with the
President appointing four new members each year. The
members of the committee shall meet four (4) times a
year, in addition to the association meetings. At the
first meeting after the Annual Conference the members of
the committee shall elect a Chair, Vice Chair and
Secretary for one (1) year terms. The purpose of the
Rules, Regulations and Standards Committee on Ad Valorem
Taxation is to act in an advisory capacity and as a
liaison between this Association and any state agencies,
persons or entities impacting the effective application
of the ad valorem tax laws in the State of Alabama. The
committee shall also provide research and direction for
this Association by interpreting and reviewing any
existing and proposed laws, rules and regulations
influencing the effective administration of tax offices
in Alabama.
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