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BY-LAWS
OF THE ASSOCIATION OF ALABAMA TAX ADMINISTRATORS
ARTICLE I
Name
The official
name of this organization shall be “The Association of
Alabama Tax Administrators.”
ARTICLE
II
Purpose
The purpose
of this association shall be to bring together by
association, communication and organization, public
officials who administer the ad valorem tax laws of
Alabama; to provide for the exchange among the members of
this Association of such information, ideas, techniques
and procedures relating to the performance of their duties
pursuant to the ad valorem tax and license tax laws and
regulations of the State of Alabama, and to enhance the
knowledge and improve the skills of the members; to
elevate the standards of service to the public in the
performance of the members’ duties and responsibilities,
and in conjunction with similar associations to develop,
establish and secure a high standard of conduct and
cooperation in the performance of such services; and in
general, to promote improvements in the administration of
the ad valorem tax and license tax laws of the State of
Alabama, to increase the quantity and quality of the
services and contributions which the members make to the
public and to their communities, state and nation, and to
promote improvements in the working conditions of their
employees.
ARTICLE
III
Membership
Section
1. General. This association shall be the sole judge
of the qualifications of a prospective member for
membership in this association, and as well of the
continuing qualifications of its individual members.
Section 2. Classes of membership. There shall be
two classes of membership in the association: (1) active
and (2) honorary/retired members. Active members shall be
those members who are presently holding office and serving
as an official charged with the assessing and collecting
of ad valorem taxes. Honorary/Retired members shall be
former active members of the Association who have retired
or been appointed supernumerary tax officials, or who are
no longer active, but are eligible for retirement or
supernumerary status except for age. Honorary/retired
members shall pay no dues but shall have all the rights
and privileges of an active member except the right to
vote and hold office in this Association.
Section 3. Eligibility for membership. Every duly
elected or appointed Tax Assessor, Tax Collector, Revenue
Commissioner and License Commissioner (which shall be
construed to include every duly appointed assistant Tax
Assessor, Tax Collector, Revenue Commissioner and License
Commissioner operating full time in the assessing or
collecting of Ad Valorem Property taxes in a branch of the
Court House of any county) or other person serving in an
elected or appointed capacity and charged with the
assessing and collecting of ad valorem property taxes,
shall be eligible for membership in the Association,
provided, however, that before such person can become a
member, he/she shall have been favorably passed on by the
Membership Committee of the Association. Any such person
whose name is submitted to the Membership Committee and
who fails to receive a majority vote in favor of his
membership shall not be eligible for membership.
Section 4. Termination of membership. The
Membership Committee shall have the authority to expel any
member of this Association; provided, however, that the
expelled member shall have the right to appeal this action
to the general membership of the Association at its next
meeting. Failure to pay annual dues within ninety (90)
days of the date due shall result in automatic suspension
of the delinquent member and removal of his/her name from
the Association membership directory and all communication
lists. However, a delinquent member may be automatically
reinstated upon payment of dues within ninety (90) days
after they first become delinquent. Thereafter, a
suspended member may be reinstated to membership only upon
approval of the membership committee in the same manner as
new members are initially approved.
ARTICLE IV
Governance
Section 1.
Organization. The governing body of this Association
shall be the officers, immediate past president, and the
Board of Directors, consisting of said officers and one
director from each of the congressional districts of the
State of Alabama, as hereinafter provided. The day to day
operations of the Association shall be conducted by the
officers, consisting of the President, President-elect,
Secretary, and Treasurer.
Section 2. (a) Board of Directors. The
initial Board of Directors to serve under these by-laws
shall be the members of the Executive Committee appointed
by the President following the elections held at the
Association’s annual meeting in June 2001. Upon adoption
of these by-laws said members of the Executive Committee
shall become members of the Board of Directors and shall
serve until the successor Board of Directors is elected
pursuant to these by-laws at the annual meeting in July
2002. The terms of the Directors designated in the
Articles of Incorporation of this Association shall
terminate upon adoption of these by-laws, and the
Executive Committee shall cease to exist.
(b) Commencing
with the elections to be held at the annual meeting in
June 2002, the Board of Directors shall consist of one
member from each of the congressional districts of the
State of Alabama, to be elected by the membership each
year at the Association’s annual meeting. Each of the
Directors shall serve a two-year term, provided, however,
that the Directors initially elected from the 2nd, 4th,
and 6th districts shall serve a one-year term. In addition
to the above, the officers and the immediate past
president shall serve as an ex-officio, voting member of
the Board.
(c) At the
business session of each annual meeting the Nominations
Committee shall present to the membership a recommended
slate of candidates to be elected at such meeting as the
officers of the Association for the coming year and to
fill vacancies on the Board of Directors. Following the
report of the Nominations Committee, other candidates, if
any, may be nominated from the floor. A majority vote of
the active members present and voting shall be necessary
to elect each officer and director. If no nominations are
made from the floor, the entire slate of candidates
recommended by the Nominations Committee may, on motion
made, be elected by acclamation.
(d) Any
vacancy occurring as a result of the death, incapacity or
resignation of an elected officer or director of the
Association shall be filled by the Board of Directors, and
any officer or director so appointed to fill such vacancy
shall serve until the end of the term in which the vacancy
occurred.
Section 3. Quorum. A majority of the Board of
Directors shall constitute a quorum for the transaction of
business.
Section 4. Meetings. Meetings of the Board of
Directors shall normally be held in person, but if deemed
prudent and necessary by the President, they may be held by
teleconference, fax or e-mail.
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